Clery Act & Crime Reporting
Tutorial for Campus Security Authorities
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Campus Security Act Overview
Jeanne Clery, a 19-year-old Lehigh University freshman, was assaulted and murdered in her dorm room in April 1986. The Jeanne Clery Act was enacted in the belief that crime awareness can prevent campus victimization. The law requires colleges and universities receiving federal funding to prepare, publish, and distribute, by October 1 of each year, campus security policies and crime statistics. These campus security policies and crime statistics must be distributed through appropriate publications or mailings, to all current students and employees, and made available to any applicant for enrollment or employment upon request. "Safety Counts" serves as the campus security report for the UC Berkeley Campus.
What this means is the University of California, Berkeley must publish a Campus Security Report each year that contains a number of policies related to campus security as well as crime statistics from the University of California Police Department, local law enforcement, and from "Campus Security Authorities." The Jeanne Clery Act defines a Campus Security Authority (CSA) as: a campus police department, individuals with campus security responsibility, individuals designated by the campus, and officials with significant responsibility for student and campus activities. For detailed descriptions please see the CSA definitions below.
It is important that the identified CSAs comply with the Jeanne Clery Act reporting requirements. Each Clery Act compliance violation or misrepresentation could result in $35,000 fines and the Department of Education could suspend any or all federal financial aid for the University.
All CSAs are responsible for collecting and reporting certain crimes that are reported to them by students and employees. UCPD will be collecting this information on an annual basis and a statistical report must be forwarded by each CSA (or designated CSA liaisons for large departments) to the University Police Department. This web site has been prepared to assist UC Berkeley CSAs in complying with the Clery Act reporting requirements. The University Police will be responsible for compiling the statistics. Claudia Archer,Crime Prevention Unit ( (510) 642-9113 or email@example.com ), is responsible for assisting departments in classifying crimes and filling out the statistic reports.
What Does This Mean for a CSA?
The CSA will be required to use the Campus Security Authority Crime Report form for each incident reported to them as they are reported.
The online report is designed to facilitate immediate timely reporting of incidents, but if you have been keeping a record of incidents up until now (in Excel or other file), rather than enter each incident one by one, you may deliver your record of many incidents to the Clery Authority via email, or in person at UCPD. Call to find the best method.
All reports will be logged and reviewed within days by the campus Clery Authority, Claudia Archer and she will contact you for more information if necessary and be available for questions.
Please begin reporting incidents using this method from now on.
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How to Compile CSA Statistics
CSAs are responsible for collecting and reporting the incidence of certain crimes (murder, forcible sex offenses, non-forcible sex offenses, robbery, aggravated assault, simple assault, burglary, motor vehicle theft, manslaughter, and arson, domestic violence, dating violence and stalking) that are reported to them by any person (faculty, staff, student, or non-affiliated person). We recommend that departments with multiple CSAs designate a CSA facilitator (liaison). This CSA facilitator would be responsible for ensuring each CSA has the resources to submit their report forms in a timely manner, and could liaison with the campus Clery Authority if there are questions.
- When a crime is reported to a CSA, first ask the victim if they would like to report it to the police.
- If so, contact the UCPD at (510) 642-6760. The Police Department is located at Rm. 1 Sproul Hall.
When using the online form, check the box to send a copy of the report to yourself for each online submission. You willl receive a copy via email to confirm your report.
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How to report with the Online Campus Security Authority Report Form
The Campus Security Authority Report Form may be used by anyone who has been identified as a Campus Security Authority. Even if a CSA has no incidents to report, we are logging all responses and a response to the form is required by the reporting deadline.
All crime reports for the calendar year can be delivered as they are collected by logging in to bConnected with your CalNet ID and filling out the form for that incident. Your identity will be collected with the report and the Clery Authority will contact you to clarify details if necessary.
The online report is designed to facilitate immediate timely reporting of incidents. Please begin submitting incidents that have occurred this year.
A report must be submitted when a person reports a crime to any CSA if the crime occurred in reportable locations defined by the Clery Act (please consult the location definitions).
- Ask the victim or witness if they have reported or are going to report the crime to the police. Advise them that reporting an assault to the police does not commit them to filing charges.
- The location of the crime must be reported. The building name or parking lot number should be given (the room number is not necessary). If the crime occurred on a street, a close address, the "100 Block" (i.e., the 2300 block of Telegraph) or the nearest cross streets should be given.
- A brief description of the crime should be given. This is to determine exactly what crime has occurred. It is important to note any injuries sustained or weapons used. The victim should indicate it if they feel the crime occurred because of any prejudice (racial, sexual, ethnic, etc.) and what leads them to believe this.
- Classify the crime by checking the appropriate box on the form. Consult the crime definitions for explanations of the listed crimes. If the crime reported does not fit any of the definitions on this page, it is not reportable.
- Determine whether the crime is a hate crime or not.
- Liquor, drug and weapons offenses are reported both when an arrest is involved or a referral for campus disciplinary action is in. Liquor, drug and weapons violations require the number of participants involved.
- Determine the Clery Act geographical location category (campus, residence hall, public property, or non-campus) of the crime. Consult the location definitions, the contiguous campus map and the listed non-campus locations.
General information about reporting is available in Safety Counts in print or online.
If in doubt, contact Claudia Archer, Crime Prevention Unit( (510) 642-9113 or firstname.lastname@example.org )
Experience an Error?
NOTE: This form is a GoogleDocs based form through bConnected. If you are logged in with a different Google ID on this browser, please log out of that ID then reload this page to see the CalNet Authentication form.
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Call for Reports of Incidents
Campus Security Authority Report Form
Please submit reports for incidents. Be sure to specify at least the calendar year that the incident occurred. (1/1/XX)
The CSA Report Form
Friday, May 16, 2014
The online report is designed to facilitate immediate timely reporting of incidents, but if you have been keeping a record of incidents up until now (in Excel or other file), rather than enter each incident one by one, you may deliver your record of many incidents to the Clery Authority via email, or in person at UCPD. Begin by using the form above and you will be directed to a place to log in and securely upload your file.
About specifying date of an incident
Please begin reporting incidents as they occur and as you are made aware of them. We are transitioning to a system that allows more timely reporting. Please be sure to enter the calendar year. Use 1/1/2014, for example, for incidents for which the day and month is unknown, but which did occur in 2014.
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Campus Security Authority Training Sessions
UCOP has developed a Powerpoint presentation to help Campus Security Authorities understand the Clery Act, why they have been designated as a CSA, and what is required of them as CSAs. To assist you in better understanding the requirements, definitions and procedures involved with compliance to the Clery Act UCPD will meet with CSAs to hold training sessions. Please contact Claudia Archer at (510) 642-9113 or email@example.com to receive training.
You can also download Clery Act Campus Security Authority Powerpoint Presentation (Microsoft PowerPoint)
Or you may view extensive materials and the
Dept. of Education Online Training at http://www2.ed.gov/admins/lead/safety/campus.html
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Documents Available for Download
These documents reflect our previous method of collecting statistics. If you have many things to report at once, you may use these forms to compile your stats and upload the finished files through the bConnected Google CSA-Report-Form. Otherwise, simply use the CSA report form to report single incidents at a time.
Clery Act Crimes Yearly Tally Sheet (Microsoft Excel document, 22 KB)
Campus Security Authority Crime Report Form (Microsoft Word document, 24KB)
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